How To Get A Portable Tenant Screening Report (PTSR)?

You may have heard about PTSRs, which can help make your tenant screening process much easier. Do you want to know how to get a Portable Tenant Screening Report (PTSR)? In this post, we will provide you with all the details about what PTSRs are, where they’re available, and how you can obtain one. Let’s dive into it now!

What is a Portable Tenant Screening Report?

How To Get A Portable Tenant Screening Report, Portable Tenant Screening Report meaning
Portable Tenant Screening Report meaning

Portable Tenant Screening Reports are comprehensive background checks designed to streamline the rental application process for both landlords and tenants. These reports consolidate essential information about a prospective tenant, including their credit history, rental history, criminal background checks, and employment verification, into a single document. The key feature of PTSRs is their portability, allowing renters to share the same report with multiple landlords, thus eliminating the need for redundant screenings and saving time and resources for both parties involved.

Exploring the Benefits

Here’s why utilizing a Portable Tenant Screening Report can be advantageous:

  • Simplifies Screening Process: Instead of undergoing multiple background checks for each application, a single comprehensive report streamlines the process.
  • Speeds Up Application Process: Presenting a pre-generated report accelerates the process for both you and the landlord, reducing wait times and expediting decision-making.
  • Ensures Standardized Information: Your report presents your information consistently and professionally across multiple applications, enhancing your credibility as a renter.
  • Provides Control Over Sharing: You have the autonomy to choose which landlords receive your report and can easily revoke access if needed, ensuring your privacy and security.
  • Facilitates Dispute Resolution: In case inaccuracies appear in your report, clear procedures are in place for correction, safeguarding your rental prospects.
  • Demonstrates Proactiveness: Having a prepared report demonstrates initiative and responsibility to potential landlords, showcasing your readiness as a renter.
  • Enhances Application Efficiency: Landlords appreciate readily available and standardized information, which increases the efficiency of the application process for all parties involved.
  • Potentially Expedited Approval: Accurate and complete information provided in a PTSR can expedite the decision-making process, potentially leading to faster approval of your application.
  • Reduces Paperwork: Utilizing a PTSR saves time and hassle compared to gathering and submitting multiple documents for each rental application.
  • Offers Future Convenience: You can reuse the report for subsequent rental applications within its validity period, saving you time and effort in future rental searches.

In summary, PTSRs offer a multitude of benefits that streamline the rental application process, increase efficiency, and improve your overall renting experience.

Where are PTSRs Available?

The availability of PTSRs varies by location. Currently (2024), they are primarily available in Colorado, where they are mandated by law (HB23-1099). Landlords in CO are generally required to accept a valid PTSR if it meets specific legal requirements. These include:

1. Timeframe for report validity:

The PTSR must be generated within a certain timeframe, usually within the last 30 days, to ensure the information is up-to-date and relevant.

2. Criteria for report preparation:

The report must be prepared by a consumer reporting agency (CRA) or a compliant third-party website recognized by the state. These entities are responsible for compiling and verifying the information included in the PTSR to ensure its accuracy and reliability.

3. Specific information mandated by law:

The PTSR must contain specific information mandated by Colorado law, such as the tenant’s credit history, rental history, criminal background checks, and employment verification. This ensures that landlords have access to consistent and relevant information when making rental decisions.

Read Also About: What Does ‘Credit Screening Denied’ Mean for an Apartment Application?

How To Get A Portable Tenant Screening Report in Colorado?

How To Get A Portable Tenant Screening Report, portable tenant screening report colorado
portable tenant screening report colorado

So, Since CO is the only state currently mandating PTSRs, here’s a detailed breakdown on how to acquire one:

Steps to Obtain a PTSR:

1. Check If You Are Eligible:

  • Renting or planning to rent a residential property in Colorado is a prerequisite.
  • Ineligibility applies to those applying for subsidized housing (e.g., Section 8).

2. Choose a Provider:

  • Select a reputable provider compliant with Colorado law, such as consumer reporting agencies (CRAs) or recognized third-party websites.
  • Consider options like TransUnion SmartMove, trusted screening services such as, or seek recommendations from current/previous landlords.

3. Obtain Required Documentation:

Gather essential documents like:

  • proof of identity (e.g., driver’s license, passport);
  • Social Security number for credit history verification;
  • proof of income (if required);
  • rental history authorization form (if applicable for third-party websites);

4. Initiate the Screening Process:

  • Follow the chosen provider’s instructions, typically involving online forms and authorization processes.
  • Be aware that fees may vary depending on the provider and report details (e.g., credit checks, additional verifications). However, prioritize the value of obtaining a comprehensive and reliable background check to ease the rental process.

5. Review and Share the Report:

  • Carefully review the generated PTSR for accuracy and completeness, ensuring that all relevant information (credit history, rental records, criminal background checks, employment verification) is included and up-to-date.
  • Note that landlords cannot charge fees for accessing or using a valid PTSR. Once verified, share the report directly with landlords through the provider’s platform, ensuring a seamless rental application process.

Points to Keep in Mind:

  • Report Validity: Ensure the PTSR is less than 30 days old when providing it to a landlord.
  • Landlord Discretion: While obligated to accept your PTSR, landlords may still request additional checks beyond the report’s information.
  • Dispute Resolution: Contact the provider immediately if inaccuracies are detected in your PTSR to initiate dispute resolution procedures.

If You’re Outside Colorado:

  • PTSRs may not be universally accepted; verify compliance with local tenant screening laws.
  • Be prepared for the possibility of landlords requiring additional checks despite presenting a PTSR.

General Considerations

Before considering obtaining a Portable Tenant Screening Report, it’s essential to note the following points to avoid potential issues in the future:

1. Use Reputable Providers:

When obtaining a Portable Tenant Screening Report, it’s essential to use reputable providers that comply with local regulations and offer accurate and reliable background checks. Look for consumer reporting agencies (CRAs) or third-party screening websites with a proven track record of delivering comprehensive and trustworthy reports. Research provider credentials, read reviews, and verify their compliance with relevant laws to ensure the legitimacy and quality of the PTSR.

2. Protect Personal Information:

Safeguarding personal information is paramount when obtaining a PTSR. Be cautious when sharing sensitive data such as social security numbers, addresses, and financial information with screening providers. Ensure that the chosen provider employs robust security measures to protect against data breaches and unauthorized access. Additionally, only provide personal information to trusted and verified screening services to mitigate the risk of identity theft or fraud.

3. Understand Tenant Rights:

As a renter, it’s essential to understand your rights regarding tenant screening and privacy protection. Familiarize yourself with the Fair Credit Reporting Act (FCRA) and other relevant laws that govern tenant screening practices to ensure that your rights are respected throughout the screening process. Be aware of your right to dispute inaccuracies in the PTSR and request corrections or amendments as needed. Additionally, know your rights regarding consent and disclosure of personal information to screening providers and landlords to maintain control over your privacy and data security.

You May Also Like: Understanding FCRA Adverse Action Letters for Conditionally Approved Apartment Applications

Frequently Asked Questions

What is the average cost of PTSR fees?

The fees for PTSRs vary depending on the provider and report options. In Colorado, you can expect costs to range between $20 and $50. While these fees are typically cheaper than individual background checks, it’s essential to note the limited validity period of 30 days.

Can PTSRs help you avoid application fees?

Yes, in Colorado, providing a valid PTSR exempts you from application fees charged by landlords. However, you are responsible for covering the cost of obtaining the portable report yourself, and it must be dated within the past 30 days. Outside of mandated states, landlords may still require application fees.

What are the potential drawbacks of PTSRs?

Portable Tenant Screening Reports (PTSRs) come with certain limitations to consider. They are currently recognized only in certain states, primarily Colorado, and solely by participating landlords. Additionally, landlords retain the autonomy to conduct additional independent checks. Lastly, inaccuracies within the report could potentially have a negative impact on your rental application.

The Bottom Line

Now that you have a comprehensive understanding of Portable Tenant Screening Reports and how to obtain one, remember to consider your options carefully. PTSRs can be a valuable tool for renters, but it’s essential to understand their limitations and your rights. Choose a reliable provider, stay informed about local regulations, and approach the rental application process with confidence. Good luck!

For additional information, you can refer to:

  • Colorado Portable Tenant Screening Report law
  • Consumer Financial Protection Bureau