What to Write in Your Apartment Application: A Complete Guide

If you’re navigating an apartment application for the first time and feeling uncertain about the required information, don’t panic. This guide outlines common form sections used by landlords and provides apartment application tips for first-time renters. New landlords and property managers can also gain a comprehensive overview. So, what should you write in an apartment application? Let’s find out!

List of What Should You Write in an Apartment Application Form
List of ‘What Should You Write in an Apartment Application Form’

1. Personal Information

First, let’s begin with the basics. The first section you’ll encounter is “Personal Information.” Here, you may be required to write your full legal name, current address, date of birth, email address, Driver’s license number (you can also use your government-issued ID number), and social security number. Ensure accuracy in these details, as they will be used for identity verification.

2. Apartment Information

To assist landlords and property managers in comprehending potential tenants’ preferences and facilitating property management decisions, some include this section. Within this segment, you are required to choose the specific floor plan. It is essential to align this selection with your financial situation, considering the rent price and additional fees, while also accounting for your aspirations for an ideal home.

3. Employment Details

Landlords seek stability, and your employment details offer a glimpse into your financial reliability. For this reason, they include an “Employment Details” section. Here, you should write your current employer, job title, monthly income, and length of employment. If you are self-employed, be prepared to offer comprehensive information about your business.

4. Financial Information

This section reinforces your capacity to meet rental obligations. Here, you need to write your monthly income, other income sources, and relevant bank account details. Landlords may also need to withdraw an amount to cover the costs of running background checks and getting a credit report; most landlords and property managers charge application fees.

You May Also Like: No More Fees: Getting Your Apartment Application Fee Waived.

5. Rental History

Here you will require you to write detailed information about your previous and current addresses. Include complete addresses with street details, city, state, and ZIP code. Indicate whether you rented from an individual or a property management company. If applicable, provide information about co-tenants and clarify any gaps in your rental history.

6. References

Landlords also seek personal references from your previous landlords. Whether included in a dedicated section or under Rental History (which may appear as “residency from/contact details for your previous landlord”), ensure that you provide the required information. The landlord or property manager may reach out to them for insights. Additionally, in some cases, professional references, such as your employer’s contact information, may also be requested.

7. Co-signer/Guarantor Information

A co-signer or guarantor is an individual who agrees to assume responsibility for the lease if, for instance, you are unable to meet the obligations due to reasons such as lacking rental history or having a less-than-ideal credit score. If you intend to use a co-signer or guarantor, ensure you write all the required details about them, including their full name, contact information, and include any necessary supporting documents for a thorough and accurate evaluation.

8. Authorization

Select “yes” for background, credit, and rental history checks. This section includes acknowledgment of associated fees and confirmation of your understanding of the screening process. Review the policy carefully, and if in doubt, contact the landlord to avoid future problems and misunderstandings, and in some cases, scams.

9. Additional Information

Forms vary, and you may need to write additional information. For example:

  • Other occupants: Names and relations of individuals expected to live with you.
  • Move-in Date: Write your desired move-in date and be flexible if possible.
  • Pet Information: Details about household pets, adhering to outlined policies.
  • Vehicle Information: Details about your vehicle(s) if parking is a consideration.
  • Emergency Contact: Name and contact information of someone to be contacted in case of emergency.

Keep in Mind: First Impressions Matter (Numbers Don’t Lie)

In today’s competitive rental market, the importance of timing and precision cannot be overstated. Based on insights from Apartments.com and Zillow, a staggering 72% of landlords review applications within 24 hours. Moreover, an additional 60% of renters encounter rejection due to incomplete or inaccurate submissions. To enhance your prospects of approval, it is crucial to submit a meticulously prepared application promptly.

Bonus Round: Elevating Your Application to Stand Out from the Crowd

Here are some apartment application tips for first-time renters strategies to not just meet but exceed the expectations of potential landlords:

1. Craft a Compelling Cover Letter:

Take the opportunity to showcase your personality, express your genuine interest in the property, and highlight why you would be an ideal tenant. Mention specific aspects of the property that resonate with you, and articulate how you plan to be a responsible and considerate resident. (to download a sample in word format click here).

2. Compile Comprehensive Supporting Documents:

Beyond the basics, go the extra mile by including a well-organized dossier of supporting documents. This may include recent pay stubs, proof of stable employment, and glowing reference letters. Providing a comprehensive package demonstrates your commitment and financial stability, reinforcing your suitability as a tenant.

3. Demonstrate Honesty, Accuracy, and Attention to Detail:

Transparency is key. Ensure that all information in your application is accurate and up-to-date. Any discrepancies can raise concerns for landlords. By being honest and meticulous in your application, you not only build trust but also showcase your reliability as a tenant.

4. Follow Up Professionally:

After submitting your application, send a polite follow-up email to express your continued interest and gratitude for the opportunity. This extra step demonstrates your proactive communication skills and reinforces your commitment to the application process.

Read Also: How to Follow Up on an Apartment Application Effectively?

5. Address Concerns Head-On:

If you anticipate any concerns in your application, proactively address them in a separate document. Whether it’s a gap in rental history or an unconventional employment situation, providing context shows responsibility and helps dispel potential uncertainties.

Apartment Application Form Sample

This outlines common sections used by landlords. The standard form sample below provides a comprehensive overview. You can also download it in Word format (click download button below) to practice or save.

What Should You Write in an Apartment Application Form, apartment application form sample part 1
What Should You Write in an Apartment Application Form, apartment application form sample part 2
What Should You Write in an Apartment Application Form, apartment application form sample part 3

Final Thought

After reviewing your information, sign the form, and remember that apartment applications differ. These are the most common sections you will encounter, and their names may vary. Some unique sections may be specific to certain apartments. The key is to provide accurate information and, if in doubt, contact your landlord or property manager. Happy apartment hunting!

Frequently Asked Questions

What documents are required for the application?

Common requirements include a government-issued ID, proof of income (pay stubs, tax returns, bank statements), rental history, and references. If applicable, also provide proof of pet ownership.

What should I do if I make a mistake on the application?

Contact the landlord or property manager promptly to rectify any mistakes. Swift communication is key to ensuring accurate and timely processing.

What should I mention in the “Reason for Moving” section?

Be honest yet concise. Avoid negativity and refrain from blaming previous landlords. Focus on positive motivators, such as the need for a larger space, proximity to work, or a desire for a quieter environment.

Can I include personal references not listed on the application?

Yes, absolutely. Feel free to provide additional references in your cover letter, especially if they can offer valuable insights into your character and reliability beyond what is listed in the application.